Posts Tagged ‘Cash Flow’

THE TRIO OF STATEMENTS – Assets

Monday, August 23rd, 2010

Assets: What your company owns             Fixed Assets

The items that a company owns are called assets and are divided into two categories, current and long-term and within these two categories are several sub groupings.

How does one decide which asset account an item should be placed in?  A good determination would be how fast you can turn it into cash if you need to.  The things that can be turned into money in your pocket within a short period of time belong in the current section and the assets that would take a minimum of three months to sell belong in the long term classification.

Obviously cash and savings are current assets, but so are your accounts receivable (as long as you usually collect them within 30 days) and inventory (as long as you turn it within 30 days).

Your office building and company vehicles are long term assets.  With the real estate market having an abundant inventory of office buildings and the penny saver having hundreds of trucks for sale these assets are not a good place to look for fast cash.

THE TRIO OF STATEMENTS – Balance Sheet

Wednesday, August 18th, 2010

Let’s get down to the simplest definition of a balance sheet.                                            Money

A Balance Sheet represents a simple equation: what your company owns (Assets), minus what your company owes (Liabilities), equals what YOU own.  This is the same principle that applies in one’s personal life.  You own a car, a boat, a house, personal items in the house, but you have a mortgage, a second mortgage, a car loan, and some credit card debt.  You may even owe some money to a relative or friend.  So like a company, you’re net worth is the amount of things you owe, less the amount you owe on them.

THE TRIO OF STATEMENTS

Tuesday, July 13th, 2010

There are three reports that make up the cornerstone of a company’s financial statements. They are the Balance Sheet, Income Statement and Cash Flow Statement.

The Balance Sheet is a snapshot of a company at a precise moment in time, while the Income Statement summarizes the company’s sales and expenses over a period of time, (monthly, quarterly or yearly).  Like the Income Statement, the Cash Flow Statement is a report on a company’s activities over a period of time; however its purpose is to show how much cash comes in and goes out of the business.  On the surface the Cash Flow Statement might sound a lot like the Income Statement but, as you will see, there is a big difference between the two.

So, as you might have guessed, the next series of financial blogs are going to dig deeper into these essential three statements that every small business owner must understand in order to effectively manage his or her company.

DEBIT OR CREDIT…… I Choose Credit

Monday, April 12th, 2010
Debit or Credit

Debit or Credit?    You are probably asked this question every time you are at a checkout counter after reaching for plastic.  So which should you use?  There are advantages to both, but your choice should  be credit as long as you are disciplined in paying off the balance right way.  Here are some advantages of a credit card.

  • If you pay the balance off each month you can get up to a 40 day free loan (float), the time between when a purchase is made and when you actually pay your bill.  Good for your company cash flow.
  • You have the option of withholding payment should you be unsatisfied with the quality of a purchase.
  • The   Fair Credit Billing Act means you have zero liability for fraudulent purchases, poor quality or damaged merchandise, or for merchandise that was never delivered.  With a debit card the purchase is taken out of your checking account and is not returned until the transaction in question is resolved.  This could severely impact your cash flow.
  • Credit card users are not required to pay any amount that may be in dispute.
  • You don’t run the risk of overdraft fees, as you can with a debit card. So if you’ve had problems avoiding those overdraft fees, paying just one annual fee to a credit card company may be less expensive in the long run.
  • Credit cards allow you to improve your company’s credit score, because you’ll build a history of paying on time.

Still choose debit; then make sure you have a discussion with your banker about not allowing charges to be accepted if funds are not available in the company checking.