Posts Tagged ‘information’

Information: who else knows what you need to know?

Tuesday, August 31st, 2010

business-people-talking

For the past couple of weeks we have been discussing the onslaught of information streams we each receive in hopes of maintaining our level of expertise in our industry.

If you have already made the decision to lighten your information load, congratulations!  However, because the information might still be useful, you must find an alternative source to obtain it.

This can be easily accomplished simply by looking around you. Who else do you know who is maintaining their level of expertise in a related field?

Talk to these people. . . . you have just replaced your information load with a single person’s name, a source you can always return to when necessary! 

Next time…maintaining your external information is important, too.

Until then,

Happy organizing!

Why investing in your staff is good for business

Thursday, August 12th, 2010

3 Women at Computer

Last week we focused on how choosing the right information streams can help you maintain a competitive edge in your business. So it follows that if you have staff, even if it is just one other employee, it is also important to encourage them to work towards that common goal.

This encouragement can be in many forms. The most obvious one is the allocation of resources to training.

For instance, one company I know, Martin Insurance Consultants pays for their employees to attend webinars on various insurance and social networking topics and sends them to two or three industry-specific seminars throughout the year. By investing in their employees, they are also investing in their own company. 

If you are a smaller company with fewer resources, a few other less costly ideas to try:

  • Have industry specific periodicals or magazine subscriptions available
  • Allow for professional development reading time as part of the daily schedule
  • Provide common areas for coffee and/or lunch to help stimulate discussions and knowledge sharing

Remember, investing in your employees also means you are investing in your company!

Next week…find other information sources when you need them.

Happy organizing!

Information Overload: calming the storm

Wednesday, August 4th, 2010

Rough Seas

Last week we discussed the onslaught of information we are hit with day after day from TV, newsletters, white pages, blogs, magazines, etc. But there is a way to calm the storm.

When it comes to your business, which ones are most timely and relevant to your area of expertise? Decide to invest your time (and resources) only in sources of information which help you grow or maintain the competitive edge in your field.

Make a conscious decision to discard the rest with limited value for you or your business, and then designate some time each week to keep yourself on top of your industry with information that really matters.

In the end, investing in relevant information really will help calm the “information overload” storm.

Next time… the importance of investing in your staff.

Until then,

Happy Organizing!

Information Overload: time to fight back!

Wednesday, July 28th, 2010

Boxing gloves

Are you drowning in a sea of information?

We are bombarded daily with more information than we can handle from our TV’s, radios, mailboxes and Inboxes. According to the Information Overload Research Group at http://www.iorgforum.org/, “53% of people surveyed believe that less than half the information they receive is valuable or useful.”

Still, like sun worshipers on the beach we are determined to soak up even more. 

But how much information do we really need to have for our personal lives and business? More often than not, the information we receive is far greater than what we actually require; hence the creation of Information Overload. 

In the next few weeks I will focus on how you can fight back – and make choices that will increase your ability to make informed decisions about your business with the information that you choose to keep.  

Until next time,

Happy organizing!

What’s privacy got to do with it?

Thursday, May 20th, 2010

Gossiping at Water Cooler

 

Privacy is a relative term these days.

As a professional organizer, I am bound by ethics (as well as a confidentiality agreement) to keep client information private. I don’t share their financial, medical, educational or any other information with anyone else. People are very, um, private about that sort of thing. Hmmm.

Funny thing; have you seen social networking sites lately? There is more personal information on the profile pages than I could get my hands on in a client’s office in a week. Where is all the concern for privacy there?

Just seeing my own children’s Facebook pages is a wakeup call. Privacy? I don’t think so.

My husband Mark sent me a great article concerning social networking sites. Check it out – this kind of information shouldn’t be kept private! 

Until next time,  

Happy Organizing!

Did you get my email?

Friday, May 14th, 2010

Woman Hand on Chin at ComputerHave you ever sent an email, fully expecting a reponse to your request or some other information; but then you didn’t hear back from the recipient?

So you didn’t know if they ever received the email.

And then you forgot that you were waiting for a response.

And the opportunity passed you by…

Now, of course I believe that the sender bears the responsibility of follow up; still, how much effort does it take to offer a quick response to let someone know that their message has been received?

This simple courtesy can both assure the sender that his or her information has been shared and save the extra time it would take to call and verify that it had.

Even if you can’t give a detailed answer right away, you can send a quick reply saying so. That way, the sender knows their message was received and is being considered. So next time, be courteous and take a second to let the sender know that you did indeed receive their message. This one simple gesture goes a long way.

Until next time,

Happy Organizing!

Multitasking – Can it be Done?

Monday, April 26th, 2010

Girl with Post-itsAh, multitasking. We pride ourselves on having the ability to do more than one thing at once. But do we really?  Publius Syrus, a Roman slave in first century B.C. declares, “To do two things at once is to do neither.” 

Typically considered as the futile attempt to “do five things at once” – multitasking can reduce effectiveness, creativity, and so forth.

Yet, according to a blog post from the Information Overload Research Group  (yes, there is such a thing), multitasking doesn’t always have to be bad. It can be good if the person chooses what and when to multitask on, and it’s destructive if the choice is forced by incoming, unsolicited interrupters.

If you know me, you know that I am a proponent of setting aside special task  time to work down your task list without interruptions. But, if you can choose what to multitask on rather than being forced by others to change direction - you are ahead of the game.

Until next time,

Happy Organizing!